FOI Request 2181

Subject: CMMS Usage

Status: Complete

Date received: July 2025

Question Asked:

I am writing to request information under the Freedom of Information Act 2000.

Please provide the following information regarding the use of Computerized Maintenance Management Systems (CMMS) by your Fire and Rescue Service:

1. Does your service currently use a CMMS or asset management system (AMS) to manage assets, PPE, maintenance schedules, or facilities?

2. If yes, please provide:

   - The name(s) of the (removed CMMS) platform(s) in use

   - The primary functions used (e.g., equipment maintenance, vehicle tracking, PPE issue, facilities management)

   - The duration and terms of any current contracts or licenses

   - The number of users on the system

   - Annual costs related to the CMMS over the last three financial years

   - Any internal documentation, policy, or standard operating procedures related to the use of the CMMS

   - Which framework do you currently procure via?

If no CMMS is in use, a simple confirmation of that would be appreciated.

Our Response:

Please see our response below to your Freedom of Information Request.

1. Does your service currently use a CMMS or asset management system (AMS) to manage assets, PPE, maintenance schedules, or facilities?

   We use an Asset Management System.

2. If yes, please provide:

   - The name(s) of the (removed CMMS) platform(s) in use

   Infoshare+ Ltd (CIPFA).

   - The primary functions used (e.g., equipment maintenance, vehicle tracking, PPE issue, facilities management)

   To ensure that the management and coordination of Property Database information ensuring timely and accurate records are prepared and all records concerning property management are maintained.

   - The duration and terms of any current contracts or licenses

   Renewal on an annual basis.

   - The number of users on the system

   12

   - Annual costs related to the CMMS over the last three financial years

   CIPFA Computer software license over the last three years, current year, £1458.74, year two £1458.74, year three £1699.50.

   - Any internal documentation, policy, or standard operating procedures related to the use of the CMMS

   Restricted access no formal policies.

   - Which framework do you currently procure via?

   Not procured through a framework.

Outcome: Information Provided

FOI responded to within timescales: YES

Further action: NO