FOI Request 2076

Subject: Contract Register, Procurement Strategy, and Contact Details

Status: Complete

Date received: November 2024

Question Asked:

1.       Contract Register Request:

I am seeking the full and entirety of the organisation's contract register or database. The register should include the following columns/headings or something similar:

·         Contract Title: The title of the contract, e.g., "IT Services Contract".

·         Supplier Name: The name of the organisation providing the goods or services.

·         Estimated Spend (Total or Annual): [Radio Button] Whether the estimated spend is for the entire contract period or annually.

·         Contract Duration: The initial term of the contract in months.

·         Total Contract Period: The total duration of the contract, including any potential extensions.

·         Contract Extensions: The number of months for any potential extensions.

·         Contract Start Date: The date the contract officially begins.

·         Contract Expiry Date: The date the initial contract period ends.

·         Contract Review Date: The date on which the contract should be reviewed for renewal or extension.

·         Contract Description: A detailed description of the contract, this could include the purpose, scope, and key terms and conditions.

·         Contact Owner: The name, job title, main contact number, and email address of the individual responsible for the contract.

·         Contract Notes: Any additional relevant information, such as specific terms and conditions, risk assessments, or performance metrics.

·         Department: The department within your organisation that the contract is associated with.

·         Contract Award Date: The date the contract was awarded.

·         Participating Organisations: Other organisations involved in the procurement process.

·         Procurement Category: The category of the procurement, e.g., IT, Facilities, or Professional Services. [I will send you a list of categories]

·         Framework Reference: The reference number of procurement framework.

·         Central Purchasing Body: The organisation responsible for the overall procurement.

·          Tender Reference: The reference number of the tender notice.

·         CPV Codes/Pro-Class/eClass: Standard classification codes used to categorise public procurement. [Radio Button] On select they should be able to select the classes.

If any of the headings within your contract register has not been provided, please state this within your response.

2.       Procurement Strategy Document Request:

·         Can the organisation provide a full version of their Procurement Strategy for the fiscal year 2024-2025?

·         If the Procurement Strategy is a strategic direction (2022-2025) instead of an annual plan, please provide an update document for 2023-2024. If an update cannot be provided, please provide information on when an update is planned to be published.

We require the full document. If any parts of this document have been removed, please state this within your response.

3.       Contact Details Request:

·         Provide contact details of the person responsible for API or data sharing, including [Name, Job Title, Telephone, Email Address].

·         Provide contact details of the person responsible for the actual contract's register, including [Name, Job Title, Telephone, Email Address].

Our Response:

1. Contract Register Request

This information is publicly available on a public contract database.

Sell2

You can then search and filter. If you only wish to see contracts for Cheshire Fire Authority then you can use the drop down/filter.

That will present a list related to your search criteria. You can either choose to view the summary details (which includes contract documents/attachments) of an individual contract by selecting that; or if you wish to see the full contract record you need to use the “export” function.

You may find it easier once you have identified the contract title from a list of those presented from your initial search - to re-search just using the contract title - then when you export you only get the 1 contract.

2. Procurement Strategy Document Request

The available information is public. Please see

Cheshire Fire & Rescue Service - Procurement procedures

Otherwise no information held

3. Contact Details Request

·         Provide contact details of the person responsible for API or data sharing, including [Name, Job Title, Telephone, Email Address].

Data protection information is publicly available. Please see

Data Protection

·         Provide contact details of the person responsible for the actual contract's register, including [Name, Job Title, Telephone, Email Address].

The maintenance of a contract register is the responsibility of the Contracting Authority, ie Cheshire Fire Authority. Practically speaking this is maintained by the Commercial Unit of the Cheshire Constabulary and Cheshire Fire and Rescue Joint Legal Services (procurement@cheshire.police.uk).

Please note: if there is any information not provided once you have followed the above instruction then the response is “no information held”.

Outcome: Information Provided

FOI responded to within timescales: YES

Further action: NO