FOI Request 2177

Subject: Contract Register, Procurement Strategy and Contact Details

Status: Complete

Date received: June 2025

Question Asked:

I am submitting a Freedom of Information request in relation to your organisation’s contract register, procurement strategy, and key contact information.

1. Contract Register.

Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields - we simply request the register in its existing form.

Where available, we are particularly interested in the following fields (though this is not a strict requirement):

• Contract Title

• Supplier Name

• Estimated Spend (Total or Annual)

• Contract Duration and Total Period (including extensions)

• Contract Start and Expiry Dates

• Review Date

• Contract Description

• Contract Owner (Name, Job Title, Contact Details if available)

• Contract Notes

• Managing Department

• Award Date

• Participating Organisations

• Procurement Category

• Framework or Tender References

• Central Purchasing Body

• Classification Codes (CPV, Pro-Class, etc.)

Please don’t spend time populating these fields if they aren’t readily available - we welcome receiving the raw register as it exists in your system.

2. Total Number of Active Contracts

Please confirm the total number of contracts currently listed as active.

3. Procurement Strategy (2025/2026)

Please provide your organisation’s Procurement Strategy for 2025/2026.

• If this is part of a multi-year strategy (e.g., 2024-2028), please provide the most recent version covering 2025/2026 or indicate when this will be available.

• If any parts are redacted, please identify the redacted sections and the reason.

4. Contact Information

If possible, please provide the name, job title, phone number and email address for the following roles:

• Responsible officer for API access or data sharing (if applicable)

• Individual managing the contract register

• Finance Director

• Head/Director of Procurement or Purchasing

• Head/Director of ICT

• Head of Estates and Facilities

• Relevant Committee Member, Councillor or Board Member for Procurement/Finance

If direct contact details are restricted due to GDPR, please indicate the best department or method of contact.

Our Response:

Please see our response below to your Freedom of Information Request.

1. Contract Register.

Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields - we simply request the register in its existing form.

Where available, we are particularly interested in the following fields (though this is not a strict requirement):

• Contract Title

• Supplier Name

• Estimated Spend (Total or Annual)

• Contract Duration and Total Period (including extensions)

• Contract Start and Expiry Dates

• Review Date

• Contract Description

• Contract Owner (Name, Job Title, Contact Details if available)

• Contract Notes

• Managing Department

• Award Date

• Participating Organisations

• Procurement Category

• Framework or Tender References

• Central Purchasing Body

• Classification Codes (CPV, Pro-Class, etc.)

Please don’t spend time populating these fields if they aren’t readily available - we welcome receiving the raw register as it exists in your system.

This information is publicly available on a public contract database:

Sell2

You can then search and filter. If you only wish to see contracts for Cheshire Fire Authority then you can use the drop down/filter.

That will present a list related to your search criteria. You can either chose to view the summary details (which includes contract documents/attachments) of an individual contract by selecting that; or if you wish to see the full contract record you need to use the “export” function.

You may find it easier once you have identified the contract title from a list of those presented from your initial search - to re-search just using the contract title - then when you export you only get the one contract.

2. Total Number of Active Contracts

Please confirm the total number of contracts currently listed as active.

As above.

3. Procurement Strategy (2025/2026)

Please provide your organisation’s Procurement Strategy for 2025/2026.

• If this is part of a multi-year strategy (e.g., 2024-2028), please provide the most recent version covering 2025/2026 or indicate when this will be available.

• If any parts are redacted, please identify the redacted sections and the reason.

This is maintained by the Commercial Unit of the Cheshire Constabulary and Cheshire Fire and Rescue Joint Legal Services (procurement@cheshire.police.uk).

4. Contact Information

If possible, please provide the name, job title, phone number and email address for the following roles:

• Responsible officer for API access or data sharing (if applicable)

  Please see the following link:

  Cheshire Fire & Rescue Service - GDPR/Data Protection

• Individual managing the contract register

  The maintenance of a contract register is the responsibility of the Contracting Authority, ie Cheshire Fire Authority. Practically speaking this is maintained by the Commercial Unit of the Cheshire Constabulary and Cheshire Fire and Rescue Joint Legal Services (procurement@cheshire.police.uk)

• Finance Director

  Please see the following link:

  Service Leadership Team

• Head/Director of Procurement or Purchasing

  As above

• Head/Director of ICT

  As above

• Head of Estates and Facilities

• As above

• Relevant Committee Member, Councillor or Board Member for Procurement/Finance

• As above

If direct contact details are restricted due to GDPR, please indicate the best department or method of contact.

Please Note: If there is any information not provided once you have followed the above instruction then the response is “no information held”.

Outcome: Information Provided

FOI responded to within timescales: YES

Further action: NO