FOI Request 2226

Subject: Estate Surveys and Asset Information

Status: Complete

Date received: September 2025

Question Asked:

For your non-residential estate (stations, hubs, HQ, control rooms, workshops, training centres), please provide:

**Definitions: “Estate” = buildings you own/lease/operate for service delivery (exclude private residential addresses of staff and covert locations). “Access audit” = accessibility audit under Equality Act guidance. Timeframe anchor date: 16/09/2025**

1. Condition surveys: most recent estate-wide or building-level condition survey conducted since 1 Jan 2019: dates, sites covered, and any summary/executive report. If none since that date, give the last known survey date or confirm none held.

2. Access audits (1 Jan 2022-present): dates, report titles/refs, and number of sites audited per year. If tracked in a register, a summary export (counts per year) is sufficient.

3. Site plans currency: name of the system/repository (e.g., [CAD package]/[GIS]/[CAFM]); the documented policy on keeping plans current (provide the policy if held); and the date of the last recorded review/update confirming currency/accuracy.

4. M&E asset register: confirm existence; system name; date last updated; whether condition and/or criticality fields are recorded; approx. total count of maintainable assets; and any field list/data dictionary (if held).

Our Response:

Please see our response below to your Freedom of Information Request.

1. Condition surveys: most recent estate-wide or building-level condition survey conducted since 1 Jan 2019: dates, sites covered, and any summary/executive report. If none since that date, give the last known survey date or confirm none held.

No condition surveys have been carried out post January 2019

2. Access audits (1 Jan 2022-present): dates, report titles/refs, and number of sites audited per year. If tracked in a register, a summary export (counts per year) is sufficient.

We do not carry out access audits.

3. Site plans currency: name of the system/repository (e.g., [CAD package]/[GIS]/[CAFM]); the documented policy on keeping plans current (provide the policy if held); and the date of the last recorded review/update confirming currency/accuracy.

Drawings are stored on SharePoint are updated as required on an ongoing basis.

4. M&E asset register: confirm existence; system name; date last updated; whether condition and/or criticality fields are recorded; approx. total count of maintainable assets; and any field list/data dictionary (if held).

M & E audits are conducted by our specialist sub contractors, who retain the information.

Outcome: Information Provided

FOI responded to within timescales: YES

Further action: NO